About us

Prime Choice Home Care Solutions offers person-centered home care services, tailored to meet the unique needs, preferences and desires of each person we support. We provide non-medical home care services to individuals and families living in Twin Cities and suburbs. Our services and support are designed to provide in-home and daily living supports to older adults, people with disability, individuals recovering from an injury, or medical procedure, including families with small children who may need assistance to live at home.

Job Summary:

The HR /Payroll Coordinator is responsible for coordinating all HR and Payroll functions for the Agency.

Organizational Relationship: Reports directly to the Agency Manager

Risk Of Occupational Exposure To Blood Borne Pathogens: C: no exposure

Qualifications:

High School graduate (or equivalent),

3-years recent HR experience preferably in home care agency or other healthcare field.

Moderate competency with computers and keyboarding, EXCEL spreadsheet competence.

Ability to multi-task with minimal stress and is a self-starter able to be self-directed.

Must have a criminal background check.

Responsibilities:

· Assists in the hiring process, recruiting, interviewing, personnel file management.

· Prepares new hiring documents as necessary.

· Submits written requests for offsite HR functions as determined to be within working capital allocated for such activities.

· Communicates with the out sourced company (if in place) for in-services as needed. Determines the next year’s in-service calendar 6 months in advance allowing for development time.

· Responsible for the initial management of employee grievances unresolved at the location level.

· Communicates at least monthly with HR staff to discuss processes, changes, new policies etc.

· Assists the Agency Manager in preparing for audits or license surveys as requested.

· Responsible for assurance that the HR department is “survey ready” at all times.

· Re-enforces HIPAA compliance with field staff and office personnel.

· Encourages participates in QA Committee program.

· Actively encourages employee recognition program.

· Participates in the QA Committee process as requested to do so.

· Notifies the Agency of emergencies, sickness, and other imminent occurrences that may affect the client caseload as quickly as possible relative to the event’s occurrence.

· Submits written time requests 2 weeks or more in advance of planned time off.

Payroll Functions

Responsible for oversight of all payroll, billing and collections functions. This person shall have primary oversight of the orientation and training of the payroll assistants, in the computer system, payroll and billing reports and monthly management of the AR.

· Supervises data entry of visit notes, authorization for services and payroll processes.

· Assists the locations in problem solving payroll/billing issues.

· Manages the upload of payroll data in a timely fashion.

· Conducts meetings to review new processes, address problem areas and develop creative approaches to improve profit margins and AR management.

· Manages the AR for the designated territory in collaboration with individual payroll assistants.

· Assures prompt resolution of AR >90 days in collaboration with Agency Managers.

· Participates in all collection activities of problem accounts.

· Oversight of the timely completion of all billing forms. Assists when help is requested.

· Communicates with Agency Manager on problem areas.

· Assures that all payroll assistants are following the procedure for taking deposits and receiving weekly private pay payments.

· Maintains good relationships with contracts and accounts.

· Assures Agency Manager that offices are operated in the most cost effective manner.

· Reviews and analyzes all financial reports on a monthly basis with Agency Managers.

· Demonstrates a concerned, helpful and professional persona with all office personnel.

· Notifies the Agency of emergencies, sickness, and other imminent occurrences that may affect the client caseload as quickly as possible relative to the event’s occurrence.

• Submits written time requests 2 weeks or more in advance of planned time off

Functional Abilities:

Must be able to read 12 point or larger type.

Must be able to hear, speak and effectively communicate in English.

Job Type: Part-time

Pay: Negotiable